Now your rulers are showing, you can get to work on changing your document margins. If you want to streamline your work process and stop copying over data, view our guide on connecting Word with data sources using Mail Merge. You can then use this ruler tool to format your work. The horizontal ruler will then appear at the top of your document and the vertical ruler will appear down the left hand side. Check the box for “Ruler” in the Show group.Consider this excerpt from a Chekhov play (fig 2).To see the ruler while in Print Layout View. When combined with a custom tab, the split ruler allows you to easily format text that would be a nightmare to manage with a typewriter. Need a quotation with inset margins? Drag the left and right guides in a half-inch on either side. Save this as a “body text” or other relevant style so you can apply it anywhere with a single click. Instead of using spaces for paragraph indents, set your left margin with the bottom half of the left triangle and then adjust your first line indent with the top half.
The positions of the left and right triangles control your overall paragraph margins. The top half controls the first line of the paragraph the bottom half controls the rest of the paragraph. The left side of the ruler usually contains some variation on a “split triangle” theme. It changes to reflect the attributes of any block of text you highlight, so you can apply various styles to different parts of your document. There are many things you can do to make your manuscript flow more easily into the typesetting process mastering the tab ruler is at the top of the list.Ībove your text lives the tab ruler (fig. All that formatting work you did with the space bar to make your manuscript look pretty is wasted effort that slows down the typesetting process.
#Set right tab stop at right margin in word 2013 professional#
The first thing a professional typesetter does with your manuscript is convert all instances of “space-space” to single spaces, over and over until there are no double-spaces left in your document. Formatting choices are not written in red ink in the margins they’re embedded in the document. Sometimes, when budgets are tight, the word processor is the typesetting engine. But in the electronic realm, your word processor document is imported directly into a typesetting application. Flaws in the original document, line spacing, typefaces-none of these typewritten attributes survived the layout process. The difference? In the old days, your typed manuscript was whited out, penciled in, annotated, and finally sent off to be retyped into a linotype machine or similar typesetting device. And yet, the old habit of repeatedly hammering the space bar to position elements on the page persists-even to a point where centered elements are sometimes left-aligned text preceded by dozens of spaces. In the digital world, the convention is to use the point size of the typeface, so if you’re setting 12-point type, your indent would be 12/72-inches or 1/6-inch). And though a half-inch paragraph indent (along with double line spacing) is perfectly suitable for manuscript work, the typesetter’s convention has long been to use an indent of one em (the width of a letter “m” in the analog world.
Though the “two spaces after a period” convention was not descended from the typewriter as is popularly thought, consecutive spaces are generally considered bad practice in the digital world. When producing a paragraph indent on a typewriter, it makes no difference whether you hit the tab key or type a few consecutive spaces, but on a word processor, those approaches create problems as your manuscript moves from editing to final page layout. Understanding the simple and elegant split ruler and tab functions opens up a world of formatting opportunities.ĭigital typesetting and word processing inherited a number of outdated conventions from the typewriter. This article explains the tab ruler found on every word processor and typesetting application.
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